Artwork Approval and Waiver

Artwork Approval and Waiver

As part of our commitment to lower prices, we require appropriate artwork to be submitted by you. When printing artwork that was not created by our design staff, it becomes necessary for the sender to waive EDJ ink of any problems that arise during the production process that are caused by artwork that was prepared incorrectly.

Proof Approval

Please check the art proof(s) carefully for errors and omissions. Your signature or that of your authorized representative is required on all mechanical or artwork prior to release for printing or other implementation.

In responding to your proof, please include one response: (1) Approved; (2) Changes Required; (3) Revised Artwork Required (and attached).

Be aware that by signing off the job and authorizing us to print your job, although we keep checking carefully through all stages of production, you take responsibility if there are any errors in the final job that were on the proof. Our undertaking is to ensure the printed job matches the signed off proof, of which we have a copy. Your signatory accepts responsibility for proofing all the artwork accurately. EDJ ink cannot accept responsibility for corrections not implemented and/or requested at artwork stage. Any modification requested after client approval of artwork may result in production delays and/or additional expenses for which client will be invoiced accordingly.



Upon receipt of original copy or manuscript, should it be evident that the condition of the copy differs from that which had been originally described and consequently quoted, the original quotation shall be rendered void and a new quotation issued.


Working mechanical art, type, negatives, positives, flats, plates or other items when supplied by EDJ ink, shall remain their exclusive property unless otherwise agreed in writing.


Alterations represent work performed in addition to the original specifications. Such additional work shall be charged at current rates and be supported with documentation upon request.


Prepress proofs shall be submitted with original copy. Corrections are to be made on “master set”. Return marked “O.K.” or “O.K. with corrections” and signed by customer. If revised proofs are desired, request must be made in writing when proofs are returned. EDJ ink cannot be held responsible for errors under any and all of the following conditions:if the work is printed per customer’s OK; if changes are communicated verbally; if customer has not ordered proofs; if the customer has failed to return proofs with indication of charges; or if the customer has instructed EDJ ink to proceed without submission of proofs.


Unless specifically provided in EDJ ink’s original quotation, press proofs will be charged for at current rates. An inspection sheet of any form can be submitted for customer approval, at no charge, provided customer is available at the press during the time of make-ready. Lost press time due to customer delay or customer changes and corrections, will be charged at current rates.


Because of differences in equipment, processing, proofing substrates, paper, inks, pigments, and other conditions between color proofing and production press-room operations, a reasonable variation in color between proofs and the complete job shall constitute acceptable delivery.


Paper stock, inks, camera copy, film, color separations, and other customer supplied materials shall be manufactured, packed, and delivered to EDJ ink’s specifications, additional cost due to delays or impaired production caused by specification deficiencies shall be charged to customer.


Due to changes and advancements in copier technology, EDJ ink does not guarantee Void Pantographs. At the customer’s request, a press proof can be arranged and will be charged at current rates. An inspection sheet can be submitted for customer approval at no charge provided the customer is available at the press during the time of make ready. Lost press time due to customer delay or customer changes or corrections will be charged at current rates. Once the job is run and shipped a press sign off sheet, showing the void pantograph was working on our copiers at the time of the run can be provided to show the pantograph was working properly on our equipment at press time. EDJ ink will not re-run for visibility any Void Pantograph jobs that are either customer press checked or in house press checked with accompanying documentation. At the customer’s request, a sheet of EDJ ink available void pantographs can be provided to test their viability on the end user’s copier(s). Please be advised that certain ink colors are not compatible with the design of Void Pantographs and the plant will advise the customer if we do not think the color will work with the Void Pantograph application. Customers that have been notified of potential color conflicts will be required to provide in writing a job approval that acknowledges that they have been made aware of a potential problem and are requiring the plant to produce the job despite the possible conflict. Any job approved despite a potential color conflict will be rerun at full rates.